2024-2025 | NENSA Eastern Cup Event Bidding
NENSA EASTERN CUP SERIES
The Eastern Cup Series is the premier race series for skiers of all ages in New England, and also some of the best and most competitive regional racing in the country. These races encompass top-level senior and masters racing alongside junior skiers attempting to qualify for Junior Nationals. A typical Eastern Cup draws 300 – 500 skiers and is truly a two-day festival of ski racing.
Eastern Cup Site Expectations
- It is expected that an Eastern Cup race site is well versed in the science and art of hosting large races. Sites are expected to work with the NENSA Event Organizers Handbook as a guide and with NENSA staff as consultants to create a professionally managed event. Previous exposure to an Eastern Cup event is highly encouraged.
- Mandatory for major event sites and encouraged for all event hosts: At least two representatives (Chief of Competition and another key team member, such as the Race Secretary) must attend the annual NENSA Event Organizer Seminar in the fall. The seminar offers a platform for the sharing of best practices and attendance ensures consistent understanding of the elements required and quality expected at a major event. Seminar date and location will be announced on the NENSA website and listed in the calendar (early October). Please check back there frequently, mark your calendar and have a representative prepared to attend. There is a $5 fee for this seminar.
Eastern Cup Fees/Organizer’s responsibilities
- $45 is the standard entry fee for an Eastern Cup event.
- NENSA Head Tax: $20 per participant per race. This fee acknowledges the fact that NENSA is creating a large race field for this event and providing significant pre-race, on-site, and post-race support of the event.
- The organizer is responsible for TD fee of $100 per day, mileage, room & board (TD & TDA)
- Split $150 U.S. Ski & Snowboard sanctioning fee ($500 FIS) for an EC weekend with NENSA ($75/$250)
- Split U.S. Ski & Snowboard weekend $1200 head tax with NENSA ($600)
- Pay Timer contracted upon fee, including room & board
- NENSA Elite Team athletes pay no fees at EC races and are not included in the totals (for payments). There are usually just a handful of Elite Team racers at each weekend.
NENSA’s Commitment to Eastern Cup Events
- NENSA is committed to promoting every Eastern Cup event as part of the premier ski racing series in New England. NENSA provides significant pre-event consultation, pre-event media support, on-site presence, and post-race media support to promote every Eastern Cup event and host site. NENSA also scores Eastern Cup races for Junior National Qualifying points, ensuring a large and competitive junior field. Specifically, NENSA provides:
- Pre-Season Event Organizers Workshop (site attendance is mandatory)
- Pre-event consultation and on-going support, with the Competitive Program Director, by phone, virtual meeting and/or email, starting in the summer after your bid is accepted, and running right through the event.
- Pre-event TD consultation by phone and email — site visits as needed.
- Pre-event press release, posted via NENSA website and social media outlets, shared with host, and sent to NENSA media list.
- Post-event press release and results posted via NENSA website and social media outlets, shared with host and sent to NENSA media list
- Event listing under NENSA.net homepage Major Events Calendar as part of the Eastern Cup Series
- Detailed event information offered at NENSA.net via Online Virtual Team Captains Meeting (VTCM)
- Detailed event listing on the NENSA Calendar and in NENSA promotional materials,
- Spandex race bibs, coach and TD/staff bibs.
- Online registration through skireg.com
- Liaison with U.S. Ski & Snowboard for NRL sanctioned events
- NENSA Event Organizer Manual
To Bid
- Bids for the 2024-25 Eastern Cup Series are open and due by April 20th, 2024. 2024-25 Eastern Cup Event Bid Sheet
- Review the NENSA Event Organizer Handbook carefully.
ELITE/NATIONAL EVENT OPPORTUNITIES
U.S. Ski & Snowboard Events
- U.S. Ski & Snowboard XC National Ski Championships (Short-distance nationals), which traditionally take place the first week in January.
- US Long Distance Nationals & SuperTour Finals, which take place the last week in March/first week in April.
- U.S. Ski & Snowboard SuperTour races. Schedule and available dates vary each season. Eastern events are selected by U.S. Ski & Snowboard and calendared by U.S. Ski & Snowboard/NENSA.
To Bid
- Interested sites should contact the Competitive Program Director
- Bids are open until May 1st: SuperTour and other U.S. Ski & Snowboard National Events